RULES AND REGULATIONS EUROPEAN STEEL CONGRESS STEEL 2023
§ 1 GENERAL PROVISIONS
1. These Rules and Regulations define the general principles of registration and participation in the European Steel Congress STEEL 2023 (hereinafter referred to as "the Congress").
2. The European Steel Congress STEEL 2023 will take place from September 18 to September 19, 2023, in the form of a conference, panel discussions, workshops, and other accompanying events, at the International Congress Center in Katowice.
3. The Organizer of the European Steel Congress STEEL 2023 is the Regional Chamber of Commerce in Katowice (hereinafter referred to as "the Organizer"), with its registered office at Opolska 15, Katowice 40-084, Tax Identification Number 634-10-06-202, entered in the Register of Entrepreneurs and the Register of Associations, Other Social and Professional Organizations, Foundations, and Independent Public Health Care Institutions, conducted by the Katowice-Wschód District Court in Katowice, VIII Commercial Department of the National Court Register, under registration number KRS 0000163418.
4. A Participant is any person who takes part in the Congress and has registered through the online registration form.
5. All information regarding the Congress, Organizers, and registration panel can be found on the website www.steelcongress.eu.
6. The Organizer reserves the right to change the program and the composition of speakers and panelists of the Congress, and to cancel the Congress itself in case of force majeure or any threat to the life or health of participants. Participants will be informed of such changes through appropriate notices on the website www.steelcongress.eu.
7. In this regard, Participants have no claims against the Organizer of the Congress.
8. Force majeure includes, in particular: earthquakes, floods, wars, riots, terrorist attacks, revolutions, fires, declared pandemics, epidemics, epidemiological threats, or other announced measures related to preventing, combating, and controlling infectious diseases, orders of state and/or local authorities, transport embargoes, declared general strikes, natural disasters.
9. The Organizer informs that the Congress is not a mass event within the meaning of the Act of 20 March 2009 on the safety of mass events (Journal of Laws of 2009, item 62, as amended).
10. Each Congress Participant is obliged to familiarize themselves with the Congress Regulations before participating and is obligated to comply with them.
§ 2 REGISTRATION
1. Registration for the Congress is done through the online form available on the website www.steelcongress.eu. During registration, all data marked as required in the registration form must be provided.
2. Registration will be open from July 15, 2023, until September 17, 2023 (inclusive). The Organizer reserves the right to extend the registration deadline.
3. Filling out the registration form means concluding an agreement with the Organizer to participate in the Congress in accordance with these regulations, accepting the provisions of these Regulations, as well as the obligation to comply with the rules and any other arrangements made between the Participant and the Organizer, and the applicable laws at the place of the Congress's organization.
4. The Participant is obliged to fill out the registration form correctly and in accordance with the actual state of affairs.
5. The Organizer is not responsible for any damages resulting from the entry of incorrect data by the Participant into the registration form.
6. Providing data in the form is voluntary. Refusal to consent to data processing will prevent the form from being submitted and registration from being completed.
7. After registration for the Congress, the Organizer is entitled to verify the applications and confirm, by email, the possibility of participation in the events, both in-person and online. In case of not receiving the confirmation email within 24 hours, please contact via email at kongres@rig.katowice.pl.
8. The Organizer makes efforts to ensure the security of electronic communication, but cannot guarantee that these transmissions are free from malicious or harmful software. Therefore, Participants are advised to take appropriate steps to check messages for the presence of such computer software. The Organizer is not responsible for any damages caused by malicious or harmful software installed by Participants in connection with receiving electronic communication from the Organizer. The Organizer reserves the right to access the content of any electronic communication that enters or is sent from its electronic systems.
9. The number of participants attending events at the Congress in person depends on the capacity of each congress venue and current legal regulations and guidelines for organizing conference events. Participation in the Congress will be decided based on the order of registrations.
10. Access to online content related to the Congress will only be possible after prior registration for the Congress.
§ 3 SAFETY
1. Participants are required to familiarize themselves with these Regulations.
2. The Congress may be canceled or interrupted at any time if its commencement or continuation threatens the health or safety of the Participants.
§ 4 PARTICIPANTS' BEHAVIOR
1. Each Congress Participant should behave in a manner consistent with the principles of culture and social norms, and their behavior must not hinder the conduct of the event.
2. Each Congress Participant is obliged to behave in a manner that does not jeopardize safety, comply with the provisions of this Regulations and legal regulations, as well as promptly follow the instructions of security personnel and representatives of the Organizer.
3. Participants are obligated to use the infrastructure and equipment located within the congress venue in a manner consistent with their purpose.
4. A Congress Participant taking part in a discussion must not express themselves in an offensive, provocative, racist manner, or violate the personal rights, religious feelings, and dignity of third parties, nor promote content prohibited by law.
5. During the Congress, the Organizer, Owner, or Operator of the congress venue may conduct photography and video sessions. Participation in the events is equivalent to granting consent to the use of the image of each Participant, Moderators, Speakers, and Exhibitors in informational and promotional materials of the Organizer.
6. Without the Organizer's consent, conducting commercial activities, distributing leaflets and promotional materials, as well as agitation and collections, are prohibited within the congress venue.
7. Participants are prohibited from bringing to the congress venue or possessing: • weapons, dangerous materials, explosives, pyrotechnics, poisonous materials, and materials hazardous to fire; • alcoholic beverages, intoxicating or psychoactive substances, dangerous objects, especially sharp, heavy, hard, glass, or metal objects that may pose a danger to participants; • mechanical instruments and devices for generating excessive noise and disturbances, as well as laser pointers; • containers with gases, corrosive, poisonous, or coloring substances, and devices for their dispersion.
8. In the event of the above-mentioned items being discovered on the congress venue, the Organizer has the right to remove such Participant from the congress venue or allow them to participate in the Congress on the condition of depositing the mentioned items for the duration of the Congress. The decision in this matter belongs to the Organizer.
9. The Organizer may also refuse entry and presence at the Congress to individuals whose behavior may pose a threat to other Congress Participants.
10. If a Congress Participant notices any threat to people or property on the Congress premises, they should: • strictly follow the instructions of security personnel or representatives of the Organizer; • avoid causing panic; • absolutely not obstruct access or actions of rescue services.
11. Participants are responsible for covering their own costs of travel to the Congress, parking, accommodation, meals, and insurance related to their participation in the Congress.
12. Minors may be present at the Congress:
• a minor who has not reached the age of 13 - under the care of a legal representative or another adult authorized to care for the minor (hereinafter referred to as the "Guardian") and upon presenting a declaration signed by the Guardian assuming responsibility for the minor;
• a minor aged 13 to 18 - upon presenting a declaration signed by the Guardian expressing consent to the participation of the minor in the Congress.
§ 5 LIABILITY
1. The Participant, in accordance with separate regulations, shall be liable, both civilly and materially, for damages or destruction caused by their fault during the Congress.
2. Participants are obligated to observe safety rules, health and safety regulations, and fire regulations applicable during the Congress and in this scope must comply with the instructions of the Organizer and relevant services, including the Police, Fire Brigade, and medical rescue services.
3. The Organizer is not responsible for valuable items left in the cloakroom of the congress venue.
§ 6 INTELLECTUAL PROPERTY
1. All substantive materials as well as the content of individual speeches and panels, to the maximum extent permitted by copyright law, are the property of the Organizer. For their reproduction, publication, and dissemination, written consent from the Organizer is required.
§ 7 PERSONAL DATA PROTECTION
1. The Administrator of the Participant's personal data is the Regional Chamber of Commerce in Katowice, with its registered office in Katowice (40-084 Katowice, ul. Opolska 15), hereinafter referred to as the "Administrator."
2. Contact details of the Administrator: phone: +48 32 35 111 80, email: gabinet@rig.katowice.pl.
3. The Administrator indicates the following purposes of processing the Participant's personal data:
• for the purpose of registering for the 12th European Congress of Small and Medium-Sized Enterprises (hereinafter "Congress"), creating an individual account in the registration system, organizing the Congress and conducting it, as well as ensuring efficient communication and providing information regarding participation in the Congress,
• for the purpose of fulfilling obligations incumbent on the Administrator in connection with the organization of the Congress, arising from the applicable legal regulations,
• to the extent and for the purposes for which separate consent has been given by the Participant,
• for direct marketing purposes, which is the legitimate interest of the Organizer,
• for potential establishment, investigation, or defense against claims, which is the legitimate interest of the Organizer,
• for evaluating the organization of the Congress, researching satisfaction with participation in the Congress, which is the legitimate interest of the Organizer,
• for establishing contact, exchanging information and data, which is the legitimate interest of the Organizer,
• for archival (evidence) purposes to secure information and data in case of necessity to prove facts, which is the legitimate interest of the Organizer.
4. The legal basis for processing the Participant's personal data is Art. 6 (1) (a), (b), (c), (f) of the GDPR.
5. In case of giving consent, the Participant will have the right to withdraw the consent at any time without affecting the lawfulness of processing based on the consent before its withdrawal.
6. The Participant's personal data will be processed for the period of organizing and conducting the Congress, and after its completion until the expiration of potential claims or the period required by applicable legal regulations. In the case of the legitimate interests of the Administrator, the data will be processed for the duration of their realization. Regarding data for which the Participant has given consent, it will be processed until its withdrawal.
7. The Participant's personal data may be disclosed to:
• entities providing services to the Administrator in connection with the organization of the Congress, including the company handling participant registration, the company providing PR services for the Congress,
• other entities, i.e., business partners for direct marketing actions and electronic services provision.
8. Personal data will not be transferred to a third country or international organization.
9. Personal data will not be subject to automated processing and profiling.
10. The Participant has the right to access their data and the right to rectify, erase, restrict processing, the right to data portability, and the right to object to processing.
11. The Participant has the right to object to the processing of data for direct marketing purposes, as well as due to their particular situation (which should be specified in such a case), in the event of the Administrator processing data based on Art. 6 (1) (f) of the GDPR, i.e., processing by the Administrator for purposes arising from legitimate interests.
12. The Participant also has the right to lodge a complaint with the supervisory authority (the President of the Personal Data Protection Office or another relevant supervisory authority) if they believe that the processing of personal data violates the provisions of the GDPR.
13. Providing personal data by the Participant is voluntary, but necessary to participate in the Congress.
14. If the Participant does not provide the required personal data, they may lose the opportunity to participate in the Congress. The lack of consent may prevent the provision of services related to the Congress.
15. The Participant's data collected during registration and participation in the Congress will be processed in accordance with the Privacy Policy of the Organizer, which is an integral part of this Regulations. Each Participant should familiarize themselves with the Privacy Policy.
§ 8 FINAL PROVISIONS
1. By registering on the website www.steelcongress.eu, the Participant agrees to comply with these Regulations.
2. Changes to the Regulations are published on the website www.steelcongress.eu.
3. Matters not regulated by these Regulations are subject to the provisions of the universally applicable law, in particular the Civil Code.
4. Acceptance of the Regulations also constitutes consent to the provisions of the Privacy Policy of the Regional Chamber of Commerce in Katowice.
5. The Organizer may record the course of the Congress for documentation purposes or for promotional and advertising purposes. The Organizer may use such recording or photographs, including images of Participants or other persons present at the Congress, without any time or territorial restrictions, without the need to pay a fee for the use of the image, in all fields of exploitation, including those defined in Art. 50 of the Act on Copyright and Related Rights, in particular by recording, reproducing, distributing, and publicly disseminating in a way that allows anyone to access it in a place and at a time of their choosing.
6. The Organizer reserves the right to change the Regulations, with the Participant being notified seven days in advance to the email address provided during registration.
7. The Regulations come into force on the date of announcement - June 27, 2023.